MeetingWise Value Based Meeting and Event Management

Sample Programs

Annual Educational/Business Conference

Client Request: Annual two-day conference in November for 150 technology professionals located throughout Texas. Limited budget.

MeetingWise Solution: Hold the meeting over a two-night, 3 day period at a San Antonio Riverwalk area property, utilizing a historic hotel. This allows members to drive in and provides entertainment and dining options within a short walk and in a picturesque location. MeetingWise would handle all aspects of the meeting logistics including hotel site selection and negotiation, mailings, registration services, food and beverage arrangements for meals and special events, meeting room arrangements, audio-visual arrangements, trade show mailings, registration and management, on-site management and follow-up.

Trade Show

Client Request: A one-day show tied to a weekend conference drawing members from the Southern California area.

MeetingWise Solution: Arrange to hold the trade show at the same location as the conference and coordinate with the conference to provide for dedicated time for the participants at the trade show. Provide box lunch pick up and refreshment breaks in the trade show area. Hold door prize contests. MeetingWise would handle contracting with a professional exposition company, trade show logistics, mailings/promotions (note: participant information would be tied in with conference information) registration of exhibitors and participants, on-site management and follow-up.

Executive Retreat

Client Request: A two-day strategic planning session for board members and key management personnel (approximately 30 people total) in a quiet and relaxing environment allowing for at least one outdoor team building activity.

MeetingWise Solution: A small resort property featuring rustic décor in Jackson Hole, Wyoming with state of the art meeting rooms, picturesque views and relaxing areas to gather. Healthy meals during the day designed to promote critical thinking. Rafting trip. MeetingWise would handle the travel, hotel, DMC (for rafting trip and ground transportation), mailings/promotions, personal contact with each participant, on-site management and follow-up.

Release Party

Client Request: An intimate setting that would allow for a sit-down dinner for 100 with a stage/auditorium (and the appropriate acoustics) for a live performance by the artist following dinner.

MeetingWise Solution: A small performing arts center with plush seating, an intimate stage and a lovely courtyard with trees and twinkle lights for outdoor dining. MeetingWise would handle facility contracts, permits, mailings, promotions, catering arrangements, centerpieces, décor, lighting/sound arrangements, on-site management and follow-up.